Dear Parents and Guardians,

As per the directive from the Ho Chi Minh City People’s Committee 1156/ UBND-VX,  students of all schools in Ho Chi Minh City in all levels will continue to stay at home until the end of 19/4/2020.

As you know, this pandemic has had a serious impact on all educational sectors, especially schools. All of our staff including but not limited to teachers, support staff, operational staff are trying their best to implement positive solutions to the current situation through the following specific actions:   

1. Strict implementation of preventative measures in accordance with the regulations from the Department of Health in order to ensure the best preparation to welcome students when school is permitted to resume at any time. Performing excellent practice of environmental sanitation, weekly disinfection under the guidance of the Ministry of Health.

2. Directives about academic tasks and homeroom duties: Adjust class timetables, curriculum framework; designing online lessons in accordance with students’ ages, psychology, actual situation and students’ conditions. Teaching staff apply and support students with online learning at home. 

3. On Friday, March 27 the International Baccalaureate Programme (IBO) announced the cancellation of final exams and the plan for Year 2 students’ final assessments. This was communicated to CIS Year 2 IB students, their families and teachers on Saturday, March 28.  The IB Team is working on solutions to help the students manage the final stages of their IB Programme. IB results from the IBO are scheduled to be released to candidates and schools on time in July. 

4. The Toronto District School Board (TDSB) has confirmed that Grade 12 eLearning courses will resume on Monday, April 6. In Vietnam this means Tuesday, April 7. However, on Monday, April 6 all CIS Grade 12 eLearning students must report online with their CIS teachers. The Ontario Ministry of Education, the Toronto District School Board and CIS eLearning teachers are all committed to supporting Grade 12 students in their graduating year. 

5. The MoET and DoET have announced that Vietnamese National Exams are scheduled for August ; the exact dates will be confirmed at a later date.

The Vietnamese Curriculum: Schools are to follow the instructions of educational administrators at all levels.

For the Vietnam BCIS Primary Program: During the month of February and during the first two weeks of March, Vietnamese teachers focused on reviewing the basic skills and knowledge from Semester I. From the last two weeks of March to present, Vietnamese teachers have begun to teach new content in Math, Vietnamese, Science, History - Geography under the guidance of the Ho Chi Minh City Department of Education and Training through email and other online platforms with directions to streamline the content, teach by topics regardless of the textbook contents. 

The BCIS Primary English Program continues to be delivered online through various educational platforms such as SeeSaw, FlipGrid and Zoom. Primary International teachers are working hard to adapt their thematic units and assessment tools to be more suitable for online learning. Each week, teachers are sending an overview of learning and daily lessons to parents through email. Included in these plans are links to instructional videos, activities and assignments as well as scheduled Zoom conference times. 

Students’ online learning will be tracked and assessed through their submissions via email and posts to online platforms. Parents are expected to work with their children to support their academic studies.

For Vietnam BCIS Secondary Program: For Grades 6-12, during February and the first two weeks of March, instruction focused on reviewing lessons, basic knowledge and skills learned in Semester 1 and the core knowledge to help students consolidate their learning. From the last two weeks of March until now, according to the Official Letter No. 829/ GDĐT-TrH guiding the implementation of teaching activities during the period of the COVID-19 epidemic from the Department of Education and Training, the school has directed Vietnamese teachers to start the  online teaching of new content in the following subjects: Mathematics, Physics, Chemistry, Biology, Literature, History, Geography, Citizenship and English Education. Those sessions will be conducted through online platforms supported by email and various software. The curriculum has been streamlined to focus on select topics regardless of the textbook content.

According to the guiding document No. 1113 / BGDĐT-GDTrH signed on March 30, 2020 re: adjusting the teaching content for the 2nd semester of the 2019-2020 school year, we have been actively developing the implementation of key content knowledge. Lessons are designed to meet with the time requirements and provide quality teaching while practicing online teaching and learning so that students are prepared when they return to school.

In addition to online learning sessions with their BCIS teachers following the academic schedule, during their free time from Monday to Saturday,  students in Grades 9 to 12 can also review program broadcasts on Ho Chi Minh Television (HTV) (this program is conducted by the HCMC DoET). 

BCIS English Secondary Program continues to be delivered online following the regular academic schedule. Online direct student contact is clearly outlined and the regular daily classes indicate the time students are working in English. At the beginning of each week, the schedule is shared with students by the Canadian teacher. This allows the students to prioritize material/ work and to ensure they are prepared to participate in the online sessions.

Students’ online learning will be tracked and assessed through their submissions via email and posts to online platforms. Parents are expected to work with their children to support their academic studies.

Moreover, CISS teaching staff also give their instructions for students about independent learning skills, as well as actively teach some subjects online. Due to the complication of this outbreak, online learning will be the ongoing method of teaching and learning. However, due to the fact that online learning is based on supportive applications/ software, it is unavoidable that there will be some challenges related to technological equipment, domestic transmission lines, learning space, students’ learning attitudes as well as other factors. Therefore, all of our teaching staff is looking forward to your understanding, and cooperation as our parent partners.

6. The school regularly updates the information as well as the directives from the Department of Disease Prevention and Control to implement and respond properly in a timely manner. We also deeply sympathize and empathize with the concerns of parents during the current crisis. One of the things that worries us most is the fact that our children miss their school lives and have limited access to outdoor space. This is a challenge for students of all ages who require daily physical activity, communication, study, play and rest. More than ever, each of us, teachers, parents and the leadership team need to remain calm. Teachers and parents need to be calm to maintain our students’ - your children’s - mental and physical health as our top priority. This is a time to share emotions, relieve stress and set reasonable expectations in helping our students meet the COVID -19 challenge.

In addition, we want to clarify the following issues:

1. The tuition fee collection for the 2019-2020 school year remains in compliance with the   Board of Directors' Document of Enrollment Regulations, which has been agreed upon by both parents and students to commit to comply properly and fully with all the regulations including tuition fee collection(on a yearly basis). If the school year is extended there will be no additional tuition fee. Any requests for refunds are subject to the school’s refund policy as outlined in the school’s annual tuition and fee scheme.

2. Due to the pandemic, it is possible that the tuition fee schedule for the 2020 -2021 school year may be adjusted. Parents will be notified shortly about any such changes to best financially prepare for your children’s academic pathway. 

3. Particularly, to support parents in overcoming the difficulties during this outbreak, we would like to offer you a  special credit program organized by the CISS Board of Directors and the Asia Commercial Bank (ACB) and other banks. According to this program, parents can open the credit card accounts to make tuition payments (with the support of procedures of the school and the bank). Upon receiving the credit card, parents can use the credit card to make tuition payments and accordingly make installments in 3, 6, 9-month terms without any interest. CISS system-wide parents including AES, BCIS, CIS and CVK parents are eligible for this program. It is our intention to share the financial burdens with all parents during this outbreak. Should this program be of any interest to you, please feel free to contact Ms.Ha via phone number: (028) 54 123 444 (ext: 1173) or email: or hotline: 0916 95 95 95.

4. The bus and meal fees will be recalculated at the end of this school year after deducting all make-up schedules (if any) since we do not yet know when school can resume. In the event that this account is in excess of service rendered, this amount can be transferred to the bus/ meal fee of the new school year or be refunded, according to the parents’ requests. Refunds to tuition, bus fee and meal fee for withdrawals are subject to the school policies. (See #1 above.).

HOW TO support your child’s online learning

1. Time: Wake your child/ children up early to participate in the first period as attendance is taken at the beginning of each class. Homework and assignment completion will be assessed and reflected on students’ report cards.

2. Attire: Students should be smartly dressed during online learning time.

3. Learning space: Quiet, serious. Students have to sit at their desk/ table (not sit on a bed or in the living room/ common family space/ room)

4. Schedule: Ensure that students are well prepared and ready to participate in scheduled classes. In the case of a student’s absence,  the teacher reports to the ASO (CIS) or the homeroom teacher (BCIS) to alert parents.

5. Learning devices: to prepare the best conditions for Internet connection and necessary equipment such as desktops/ laptops/ smartphones with Zoom and Google Classroom applications, with cameras that are open during class time.

6. Studying: Perform seriously, take full notes. Actively participate in classes organized by teachers. Parents should encourage their children to complete their homework and submit it on time.

7. Classroom rules: Parents remind and control the use of their correct names when attending online classes. Parents do not participate in their online classroom, so as not to affect the psychology and space of their children and the whole class. Follow classroom rules as agreed upon by teachers and students.

This is the time for the children to show their sense of responsibility, independent learning skills, adaptive skills and effective time management. And above all, the efforts, attention and companionship of parents plays a huge role in guiding and supporting them, helping them to achieve good results on the learning journey ahead.

We, along with the teachers, respectfully wish the parents and students to continue to sympathize and share all difficulties in this moment, comply with the Government's guidance, and join hands "to fight COVID-19" with the spirit of "Anti pandemic" as "against the enemy" to protect our children - the future of the country.

Any questions should be emailed directly to the Academic Services Office and avoid misled information.

Once again, we wish our parents, teachers and students a healthy and strong mind to overcome this difficult period.

Thank you for your trust and partnership,

CISS Board of Directors and Leadership Team







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